Confidential and Non-judgmental
Secure, Long-term custodianship
Legally Compliant, Managed Enquiries
Fair and Simple Costs with no Ongoing Fees
Comparing our service
For the individuals responsible for overseeing closure — typically the Bursar, Governors or Directors — there is therefore an important final question: “Who becomes responsible for the records once the school no longer exists?”
Without a clear custodianship arrangement, the final officers of the school may find themselves in an uncomfortable position years later if records cannot be located when required. SDS ensures that doesn’t happen.
SDS take custodianship of the records so that those responsible for the closure can draw a clear line under their responsibilities.
Our role is to make sure the records don’t become someone’s problem ten or twenty years from now.
Vendor Comparison – executive table
SDS is the only organisation offering a full closure solution, digital system, retention automation, SAR support, and Data Controller assumption.
| Criteria | SDS | Scanning Bureau | Storage Company | DIY Trustees |
|---|---|---|---|---|
| Full closure solution | Yes | No | No | No |
| Digital system | Yes | Partial | No | No |
| Physical retention | Yes | No | Yes | No |
| Digitisation | Yes | Yes | No | No |
| Retention automation | Yes | No | Partial | No |
| SAR support | Yes | No | No | No |
| Data Controller assumption | Yes | No | No | No |
| Market knowledge and project understanding | Yes | No | No | No |
| Cost predictability | Yes | No | No | No |
| Trustee risk | Lowest | High | High | High |